The Board of Directors of Saudi Arabian Amiantit Co. invites its shareholders to attend the Ordinary General Assembly meeting to be held in the company head office at the 1st Industrial Area, Dammam (Dammam – AlKhobar Road Highway) https://goo.gl/maps/QwkqMyE4v672 on Tuesday April 10 2018 corresponding to 24/7/1439H (Umul Qura calendar) at 18:30 to address the following agenda:-
| First |
To vote on the Board of Directors Report for the financial year ending 31-12-2017. |
| Second |
To vote on the consolidated Financial Statements for the Financial Year ending 31-12-2017. |
| Third |
To vote on the External Auditor’s Report for the Financial Year ending 31-12-2017. |
| Fourth |
To vote on discharging the Board of Directors from the responsibilities for the year ending 31-12-2017. |
| Fifth |
To vote on the appointment of the External Auditor from those auditors nominated by the Audit Committee to Audit & inspect the Financials of the first quarter, second, third, fourth & the year 2018 and fixing its fees. |
The quorum necessary for the above meeting to be held is the attendance of shareholders representing 25% the share capital for the first meeting. In case such quorum could not be achieved, a second meeting will be held one hour after the first meeting scheduled time. The second meeting will be considered to have the legal quorum irrespective of the percentage of shares represented by attendees. . Each shareholder has the right to attend the Ordinary General Assembly meeting among those registered in the share book of the Deposit Center, the lockup date at the end of session prior the closing date of meeting; the votes will be calculated on the basis of each share representing one vote. The electronic voting services will be available to the all shareholders through Tadawulaty website (www.tadawulaty.com.sa) as of 10:00 AM Friday 20/7/1439H corresponding to April 6 2018G until 04:00PM of Tuesday April 10 2018.
Shareholders who are interested to attend the General Assembly, should be present at the meeting location enough time prior to the meeting to allow for registration; those shareholders who could not attend can issue a proxy to others (excluding the Board of Director members and company employees). A specimen of the proxy is attached, a copy of the proxy should be sent to the company duly attested from a chamber of commerce if the shareholder is a subscriber in the chamber or he is a corporate person or establishment, or banks if the shareholder has an account with them or licensed authentication bodies or notary public to the following address:-
Saudi Arabian Amiantit co.
Dammam 1st Industrial Area,
Dammam – Al Khobar Highway, Street no. 10,
Wasel P.O. Box 3361, Zip code 32234, Dammam – KSA
The Shareholders must hold original proxy and national ID. For more information please contact the following number 00966138471500 Ext 1686 or email ommattar@amiantit.com or fax 920004070, 1686 during the official working hours from Sunday to Thursday 7am to 4pm.
Specimen of Proxy
Date of the Proxy: …. /…. /…
Corresponding to …. /……/……..
Greeting,
I’ am shareholder (four parts of the name………………………), nationality……………………… by virtue of national ID No. / Iqama/ Passport No……………………., issued at ……………………… in my capacity as personal/ Authorized signatory/ Manager/ Chairman of the Company (name of the company……….) own ……………………… shares of Saudi Arabian Amiantit Co.’s shares, listed company by CR# 2050002103 – Dammam in accordance with the Article 28 of the Company’s By-Laws, I hereby give a proxy to (four parts of name ………………….) to attend & represent me in the shareholder’s Ordinary General Assembly meeting which will be held at 18:30 pm on Thursday, 10/04/2018G (correspondence to 24/07/1439H Ummul Qura Calendar) at the Head Quarter in Dammam.
The Proxy hereby is authorized to vote on my behalf on all agenda items or other items raised by the General Assembly for voting & sign on my behalf on all resolutions and related documents of those meetings. This Proxy is valid for the above meeting & any other meeting which will be subsequent to or postponed.
Name of the Signatory:……………………:
Title of the Signatory: ……………………
ID number of the signatory (Iqama number or passport number for Non-Saudi: …………………………..
Signature of the signatory (also stamp for corporate persons): …………………………………………..
